Records Retention and Disposition

  • Special Education Student Records (7.02)/Gifted and Talented Student Records (GEP Folders) (7.03). Records for each student enrolled in a special education program include identifying information, parental consent forms, and most current eligibility documentation. Disposition in this edition of the RDA—“Retain 5 years after the termination of the special education program in which they were used”—adheres exactly to the wording of Chapter 290-8-9.08(2)(h)1-3 of the Alabama Administrative Code, which provides rules for the retention of special education student records. Under the revised disposition, the state Department of Education has directed that on January 1, 2014, all records from January 1, 2009 and back may be destroyed, regardless of whether the student is active or inactive in the school system. The special education program referred to is the program created for an individual student, not the local school or school system’s overall special education program. The state department has also requested a minor change in disposition for records of gifted and talented students (7.03), with the phrase “reaches age 18" replacing “exits school.” Link to reference: